Promotion to Associate Standing Faculty Website

The Office of Academic Affairs

Promotion to Associate Professor: Standing Faculty

The Career Series

Sections

Example

Milestones

PSOM COAP Expectations

Timelines and Extensions

Key Initiatives and Programs

Self-Assessing

Prioritizing

Strategizing

Engaging

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

Timelines and Extensions

Strategizing

Section One: Questions Addressed

What is an Extension and its affect on the probationary period?

Who is eligible to apply for an Extension?

What are the eligible events or conditions required for applying for an Extension?

What happens if I am granted an Extension, but decide later I want to be proposed for promotion on my original timeline?

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

Timelines and Extensions

Strategizing

Standing faculty tracks and the Research Track require a probationary period for Assistant Professors that results in promotion to Associate Professor or a final year

Extensions lengthen the faculty member’s probationary period by adding a year to the end of their current approved appointment term

With this extra year added to the probationary period, there is a resulting adjustment (or “pushing out”) of the mandatory review year for promotion consideration

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

Seven Year Probationary Period Timeline

Tenure Basic Scientist

Appointment

FINAL year, if not promoted

Reappointment

Promotion

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

Ten Year Probationary Period Timeline

Clinician Educator, Research, Tenure Physician Scientist

Promotion

Appointment

Reappointment

FINAL year, if not promoted

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

Timelines and Extensions

Strategizing

Eligible Faculty

Assistant Professors on the Tenure, Clinician Educator, and Research Tracks are eligible for an extension to the probationary period corresponding to the year of an applicable event.

Clinician Educators

Research

Tenure

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

Extensions & Eligible Events

Birth or adoption of a child

Serious medical condition of faculty member, or family member/domestic partner

Catastrophic event, personal or professional

Military service

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

"Extensions can be highly advantageous both personally and professionally."

- Lisa Bellini, MD, Professor of Medicine, Senior Vice Dean of Academic Affairs

Extensions & Conditions

Maximum of three years

One year at a time

Extensions require a request to Chair, Dean, Provost within one year of the event

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

Key Point

Extensions are Encouraged

Requesting an Extension for any qualifying event is always recommended and encouraged by the Provost, the Dean, and PSOM COAP; there is no deleterious effect on future promotion evaluations.

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

PSOM COAP Expectations

Prioritizing

Section Two: Questions Addressed

What are the principles of promotion?

What goes in the dossier and which reviewers see which components?

What is an Advisory Letter and who might receive one?

What is a holistic review?

How do I demonstrate impact as a clinician, educator, and scholar?

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

PSOM Guidelines

Fundamental to promotion in the Standing Faculty and research track is evidence of continuous scholarly productivity and an evaluation of the totality of the impact of a candidate’s body of work. There is no set formula for promotion. Each candidate for promotion will have generated a highly unique set of contributions that will be independently evaluated.

Promotion Principles

Promotion is not a recognition of length of service, but rather growng impact over time

Increasing impact

Positive trajectory over time

Recognition by Extramural Consultants

University of Pennsylvania | Perelman School of Medicine| Office of Academic Affairs

Promotion Review Order

Extramural Consultants

Dean

Provost

Department COAP Review

PSOM COAP Review

The Review Process Begins in the Department

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

"Being on the PSOM COAP has given me pride of place ... It's a pleasure to read about how incredible our faculty are."

-Erica Thaler, MD, Co-Chair of PSOM COAP

PSOM COAP

Assesses candidates for appointment to the school’s faculty

Assesses the totality of faculty contributions for promotion

Works closely with departmental chairs, vice chairs, division chiefs, departmental COAPs, and mentors to guide individual faculty members as they develop their academic careers

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

What is a Holistic Review?

In contrast to criterion-referenced review, which evaluate against static metrics, a holistic approach enables reviewers to evaluate against metrics with consideration to the candidate's individual contributions.

The COAP Dossier is designed to offer opportunities for promotion candidates to provide a holistic presentation of their impact.

Holistic Review of Impact

Evidence of continuous scholarly productivity

Research consistent with PSOM’s mission with an upward trajectory of achievements over time

Contributions to the development of innovative approaches to diagnosis, treatment or prevention of disease, technology applications, and new models of care

Community engagement is considered when it is closely aligned with the candidate’s academic work

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

Impact Examples

Peer reviewed research papers
Citations of work
Contribution to work
Authorship
Grant funding
Academic awards
Participation in study sections, organizing committees, etc.
Editorial leadership roles
External lectures and invited talks
Patents and commercialization aligned withprimary research program
Identifiable contributions to team science

Scholarly Impact

Evidence of continuous scholarly productivity

Evaluation of the totality of the impact of a candidate’s body of work

Demonstration of impact requires evidence of successful translation of new knowledge into new approaches, techniques, devises, programs etc

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

Impact Examples

Invitations to share expertise through talks, chapters, clinical reviews
Service on committees in area of clinical expertise
Regional, national and international patient referrals
Applications of tech and/or models of delivery that improve care
Engagement/collaboration in clinical trials
Cont to dev: innovations in diagnosis, treatment or prevention of disease

Clinical Impact

Expertise | Recognition | Clinical Advancement

Awards and leadership roles related to clinical expertise

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

Impact Examples

Direct teaching (lectures, ...)
Innovation in methods or application of methods
Development of educational products
Leadership roles/substantive participation in programs or committees
Involvement in local mentoring programs (IDE outreach)
Participation in CME, research, and interprofessional meetings
Invited lectures
Evaluations
Successful mentorship record
Awards

Education Impact

High-quality engagement in educational activities

Interactions with learners that vet meaningful and tangible outcomes

Alignment with the university and PSOM educational mission

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

Talking Points on “Going Up Early”

“Early” Promotion

No set time, but generally after second reappointment, if at all

When the candidate meets “the bar”

Mitigating circumstances may be considered

Time in equivalent rank at prior institution is considered

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

Advisory Letters

from PSOM COAP to department chair after a reappointment review

Citizenship

Funding

Education

Invited Talks

Publications

"Advisory letters are intended to be helpful guidance for the faculty member, mentors, and the Department Chair."

-Roderic Eckenhoff, MD, Co-Chair of PSOM COAP

For Tenure and Research Tracks

Quality of teaching

Concern about lack of or too few talks

Build national/

international reputation with leadership roles in societies and study sections and editorial roles

Concern about lack of or too few publications or type of publications

Combination of Reasons

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

Key Initiatives and Programs

Engaging

Section Three: Questions Addressed

Who are my key "people resources"?

How can I get involved?

When I have questions, where do I start?

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

The RISE Professionalism Initiative

Respect

Integrity

Self-Care

Etiquette

Professionalism

Jody Foster, MD, MBA

Assistant Dean of Professionalism, Executive Clinical Director, Professionalism Program at Penn, Chair, Department of Psychiatry at Pennsylvania Hospital

Listen to Jody Foster's Podcast Minis on Professionalism

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

Office of Academic Affairs Website

med.upenn.edu/oaa/

The OAA website is your home base for all things related to faculty affairs, employment status (such as sabbaticals and retirement, ...) and faculty professional development.

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

Thriving at PSOM - The Podcast

Hosted By Meryl Cohen, MD, Associate Dean of Faculty Professional Development, Professor of Pediatrics, Member of PSOM COAP

Season One: Behind the Scenes of COAP

Dropping Soon ...

Season Two: Strategies for a Successful Longitudal Career in Academic Medicine

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

Department Resources

Department COAP Chair

Vice Chairs

of Education, Research, Faculty Affairs/Faculty Development, Professionalism

Education Officer

Provides a report for your dossier that describes your educational engagement and impact, and attests compliance in education effort.

Department Faculty Coordinators

Your department Faculty Coordinator is your navigator on the road to promotion. They will usher you through the academic review process. Expect to hear from them, get to know them. OAA relies on FCs to get you the latest updates. They are in the know.

University of Pennsylvania | Perelman School of Medicine | Office of Academic Affairs

School Resources

PSOM COAP

Vice Deans of Research; Academic Affairs; Education; Professionalism; Strategic Initiatives; Penn Med Professional Services; Global Health; Inclusion, Diversity, and Equity